A chain does not out-train you. It out-equips you.
Walk into any chain gym and the app is already on every member's home screen. A plan waiting for them. A nudge when they stop turning up. That app was not clever. It was expensive. A product team, a dietician panel, a legal review, two years of building, and the money to keep all of it running afterwards.
Your trainers are better and you know your members by name. What you do not have is two years and a product team. So the members you lose, you lose quietly, and you find out on renewal day.
You cannot buy two years. You can put your name on what two years built.
A plan built for one body. Not a PDF from the front desk.
A trainer and a dietician for every member is payroll no independent gym can carry. So we built them in. Seven steps at signup: your member's goal, their days, their injuries, their food, their health. What comes out is theirs. Not a template with their name typed at the top.
The workout
A plan from their goal, their days, their injuries and the equipment on your floor. Weights go up when your member is ready for them, not when the calendar says so. More than 200 curated exercises to draw from, and the one their knee cannot take never appears in it.
- Goblet squat3 × 8 · 42.5 kg ↑
- Incline DB press3 × 10 · 17.5 kg
- Seated row3 × 12 · 45 kg
- Leg pressswapped in · knee-safe
The Indian diet
Seven days of real food in real portions. Rotis, dal, sabzi, not grams of quinoa. Ten regional cuisines, and veg, Jain, eggetarian, vegan, keto and sattvic all handled. More than 500 Indian dishes to build from, and the week adjusts from what your member actually logged.
Supplements, honestly
What helps, what to skip, and a warning if it clashes with the medicines they are on. Every supplement is graded on the strength of its evidence and carries the study behind it. Brands carry a third-party trust badge, and the low-trust ones are kept out. Popular is not the same as proven: a herb that sells well without earning its grade never reaches them. When your member runs low it offers the reorder and reminds them. It never sells to them.
The why behind every dose
Tap "Why this dose?" and the study appears in plain language, the kind their doctor can read. Every plan explains itself too: why this exercise, why this swap.
19 health conditions are screened at signup, along with the medicines they are on. A member with a condition gets a plan built for that condition, with the citations shown. Genuinely high-risk cases are never auto-planned at all: the app stops and routes them to a human. It is not a substitute for medical care, and it says so.
That is what your members get. Here is your side of the counter.
Your morning starts with a name, a number, and a message ready to send.
One screen runs the business end. Members, money, classes, staff, leads. It opens on the one thing worth doing first.
Who is drifting
The at-risk list names the member, the rupees on the line, and the WhatsApp message is already written. You edit it, you send it. Winning back a lapsed member takes one tap.
Money, clean
Collections, dues, renewals and GST invoices in one place. A member who does not renew is paused in the app on its own, and sees a renew screen instead of their plan.
An assistant that drafts
It writes your retention messages, your Monday report, and answers questions about your own numbers. Messages wait for your okay. It is built not to make numbers up.
An automation you switch to "send for me" goes out on its own, inside the quiet hours and limits you set.
Somebody's name goes on every plan this software writes. It is going to be yours.
This year every gym software company will bolt a chatbot onto a billing CRM and call it an AI coach. Ask it for a diet plan and it writes one. Ask again tomorrow and it writes a different one. A member with diabetes asks it the same question and nobody can promise the answer is safe. That answer goes out under your gym's name, and India holds businesses liable for unsafe health advice.
Aakara took the slower road. Member plans come from reviewed rules, not a chatbot, and every member is screened before a plan exists at all. High-risk cases are never auto-planned: the app stops and hands them to a human. That refusal is the feature.
And a billing CRM? It records the business. It has no idea what any member actually trains or eats. This is built the other way round. The plans come first, and the business intelligence falls out of them.
Same member, same answers, the same plan every time.
What a member does at nine at night is on your screen by nine at night.
One system, both directions, all day.
A member's attendance drops.
Your at-risk queue names them the same night.
A trainer edits a plan.
The engine safety-checks the edit before the member sees it.
A member shares a referral link.
It lands in your leads pipeline, attributed.
The desk records a renewal.
The member's app unlocks on its own.
You are not taking on another system. You are putting four down.
Your member list, your expiry diary, your licence reminders, your notes about which machine is broken. They already exist, in a spreadsheet, a register, a phone gallery and your head. This is where they go.
- Your members, imported. Bring the list you already keep. The importer reads your columns, finds the duplicates, and flags the ones who left months ago. Members who never install the app still get everything else.
- Your licences, in one calendar. Trade, shops and establishment, fire NOC, FSSAI, GST, professional tax, EPF and ESI, music PPL and IPRS, insurance, signage. Renewal dates stop living in your head.
- Your staff see their own job. A trainer sees their members. The desk sees the day. You see everything. Nobody has to learn the whole thing to use their part of it.
- Your floor, set once. Tick the equipment you own and plans only ever use it. Mark a machine broken and it leaves every plan until you fix it.
Nothing here asks you to change how you run the gym. It asks you to stop keeping it in four places. The CRM you pay for now does not do any of this. This replaces it.
Years of engineering. Your logo on it before you leave the room.
Behind the deployment: years of engineering and clinical research, turned into a member app and a full business system your gym could not build in-house at any speed. An agency would quote lakhs and months for the branded app alone, and hand you nothing behind it.
We stand yours up while you watch, step by step on screen. Your logo sets the colours. Your floor's equipment is set, so plans only ever use what you own. The safety screening arms. The app publishes. You install it on your phone and become Member Zero.
It goes live under your brand, in the room, not in months.
Your logo, read into your app's colours.
Your floor's equipment, so plans only use what you have.
Screening armed for every member who signs up.
Your branded app, live.
Why this exists
I was obese for a long time. When I finally decided to fix it, I walked into a gym and found that most of what I was told was wrong.
A trainer told me to throw my protein powder in the bin. He said protein was not important.
There was another man who looked the part. He came in at ten, left at four, and spent the day correcting everyone's form. People got hurt. Members left. The gym lost the money and never worked out why.
Neither of them was a bad person. They were confident and uneducated, which in a gym is the dangerous combination. The same advice circulates online, where strangers prescribe diets to people whose injuries and medication they know nothing about. What people want is a plan they can trust, and most of them cannot pay for an elite trainer, so they take the free advice instead. That is where the damage comes from.
Even a good plan is hard to follow. Progressive overload, RPE, RIR, sensible volume across a training block: that is the part nobody teaches you. Logging apps do not help, because you have to arrive already knowing your programme. They record what you did. They do not decide what you should do next. They are notebooks.
So the plans here come from reviewed rules and published research, and every one of them shows its working. If a member wants to know why they are doing something, the study is right there. The same bar applies to what your member is told to take: graded on the evidence, from brands that have passed independent testing, and nothing that only sells well.
The business side is not a second product. A billing CRM knows what a member paid. It does not know what they train, what they eat, or that they have quietly stopped coming. This knows, because it wrote their plan. So the at-risk list, the renewals and the numbers you run the gym on all fall out of the coaching. One system, not two, and that is the only reason it can tell you which member you are about to lose.
I wanted elite training to be available to people who cannot buy it. A gym is where that actually happens.
See it running on a real gym. 25 minutes.
A live walkthrough on our demo gym: a member's day, your morning view, and your own gym deployed at the end if you want it. On your phone, on WhatsApp, or across a table.